Overview
Additional Services for Brokers/Business Owners
Why choose this service

Overview

In today’s business world keeping your advantage over the competition is an ongoing initiative. Business owners must continue to find ways to innovate their business processes in order to reduce cost, improve efficiency and customer service. Technology, if implemented correctly, has proven to be a useful tool. Document imaging in particular has always demonstrated the ability to improve the bottom line.

Since 1999, iScan has been committed to providing affordable & customized scanning solutions to small and medium size business. Our solutions have helped the real estate industry tremendously due to its paper intensive environment.

Inspired by State and Federal optical document storage legislation and the DRE’s release of its optical records retention articles (Article 4, section 2729, 2729.5) iScan has developed a customized system to help brokers deal with their overwhelming paper challenge.

Not only does scanning help reduce storage cost and save space, it assures brokers that they will have access to any document they need within seconds if a legal issue arises. Here are just some of the benefits fits you can expect:

• Conformity with California DRE article 4, section 2729 record retention regulations.
  
• No recurring storage costs.
  
• No document retrieval costs.
  
• Safer permanent storage of documents, longer shelf life, better security and disaster recovery.
  
• Instant access to documents, and ease of use.
  
• Savings on duplication, transmittal, and destruction costs.
  
• The ability to print, fax, or email any document with the click of a button.
  
• Easy one click PDF conversion for collaboration and email.
  
• More Space!

As your business grows so will your need to manage your documents and reduce liability exposure. Having a solid document management strategy will not only reduce liability but will increase your businesses ability to provide excellent customer service.

If a broker/business owner decides to make it a business policy to scan all the client transactions for all the agents in the broker’s business, iScan Services’ provides a unique opportunity.

The broker is provided iScan Services’ SimpleDOX Professional software system, a fully functional and feature rich document management system. The SimpleDOX Professional system has a retail value of $6,995.00. SimpleDOX Professional allows the broker to manage all the client transactions produced by the business and to consolidate all the transaction documents in a centralized database. Click here for a free live web demonstration of this powerful software suite.

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Additional Services for Brokers/Business Owners

Remember, all of the services below are provided free of charge when you adopt this program as a business policy for your office!

• Weekly/bi-monthly/or monthly pick up of all or your closed transaction files free of charge.
• Scanning, quality control and indexing completed by our professionals
• Monthly DRE compliant Archiving (permissible in court)
• ALL DRE compliant issues handled by iScan staff
  • Correct procedures
  • Correct file formats and compression
  • Imaging Logs
  • DRE compliant Archive CD for litigation
  • Guaranteed by iScan
• Produce a SmartScan Plus CD for each file as outlined in the SmartScan Plus overview for agent and client use. Note: Each agent is responsible for maintaining their SmartScan Plus Profile page.
• SimpleDOX Document Management System
• Document Management Power Station for your internal use
• Real time uploads of each document as they are scanned to your local SimpleDOX system for active search and retrieval. Imagine being able to search for any file by:
  • Property Address
  • Agent Name
  • Date Closed
  • And any other criteria you would like

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Why choose this service

• Keeps your business on the cutting edge
• Increase referral and repeat business for your agents
• Differentiate your office and helps maintain customer loyalty
• Attract and retain talented agents to your office
• Addresses the paper file cost issues for growing offices
• No re-accruing cost
• Search for any file by: Property Address, Agent name, date closed etc.
• Print, fax or email any document.
• Save valuable space
• Reduce off site storage cost
• Reduce liability from lost documents
• NO Technology Costs or Capital investment
• Increase customer service, operational efficiency and improve disaster recovery
• Everything is included for one low transaction Fee
• The advantages go on and on...

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