SmartScan Document Management Service

The SmartScan program allows our clients to maintain an ongoing paperless initiative. If you are a business looking for professionals to handle your scanning needs from start to finish on weekly or monthly basis, look no further.

This is a truly unique service. Here’s how it works:

iScan installs a powerful document management workstation in you local office at no charge to you. Installed on that system is a full version copy of SimpleDOX Document management system (valued at $ 6,995). iScan consultants will work with you to determine how your organization will want to search for your scanned documents after processing. For example, if you are a real estate professional, you might want to search by property address or the date that your transaction was closed. iScan always customizes index field search criteria to fit our customers needs and preferences.

After the set up is complete, an iScan representative will show you how to prepare your documents for pick-up. A weekly, bi-monthly, or monthly pick-up schedule is established.

An iScan representative will come by your office and pick up your new documents free of charge. Your documents are brought back to iScan’s secure image processing facility. Your records will be professionally processed meeting some of the highest standards in the industry. The information that you want to use to search for your records is then keyed into the system and electronically attached to its specific file. Data is entered twice for accuracy.

After processing and indexing is completed your data is uploaded via secure encrypted connection to the iScan system located at your office. Your records are now available for search and retrieval. The SimpleDOX system makes it easy to find any document in seconds, then print, fax, or email with the click of a button.

At your next scheduled pick up, your records are returned to you in the same condition that we received them. At the end of the month iScan produces a State and Federally compliant CD with your records on them. These digital files are guaranteed to be admissible in court and will be as legally binding as your paper original.

We then pick up all new documents and do it all over again.

iScan uses some of the strictest guidelines when it comes to transportation, inventory control, facility security, employee selection, quality control, privacy policies, and accountability. You can be assured that your documents will be safe and secured while in our possession.

We leave it up to our clients to destroy their records or move them to a less expensive storage facility. We are always happy to recommend one of our document destruction partners.

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Benefits

SmartScan for Real Estate Professionals