SmartScan Benefits

Not only does scanning help reduce storage cost and save space, it assures business owners that they will have access to any document they need within seconds if a legal issue arises. Here are just some of the benefits you can expect:

• Conformity with California State and Federal record retention regulations.
• No recurring storage costs. (Compare to Iron Mountain, which has monthly storage costs)
• No document retrieval costs. (Compare to Iron Mountain, which bills for every document that must be retrieved)
• Safer permanent storage of documents, longer shelf life, better security and disaster recovery.
• Instant access to documents, and ease of use.
• Savings on duplication, transmittal, and destruction costs.
• The ability to print, fax, or email any document with the click of a button.
• Easy one click PDF conversion for collaboration and email.
• More Space!

As your business grows so will your need to manage your documents and reduce liability exposure. Having a solid document management strategy will not only reduce liability but will increase your businesses ability to provide excellent customer service.


Why choose this service:

• Addresses the paper file cost issues for growing offices.
• No re-accruing cost
• Search for any file by customer defined index fields: customer number, PO number, etc… you tell us how you want to find your records
• Print, fax or email any document.
• Save valuable space
• Reduce off site storage cost
• Reduce liability from lost documents
• No technology costs or capital investment