SimpleDOX Enterprise Edition

Are you a company specializing in providing paper document to electronic media conversion services?

Are you a company with a high volume centralized document management process?

If you answered “yes” to either of the above questions, you need to look at the SimpleDOX Enterprise Edition (SDE).

For the first time, the power of a fully functional document management system has been combined with the power of a load balancing workflow system to produce the ultimate software product for document management and document conversion process control.

Overview

SDE is that ultimate software product and can provide you with:

• The ability to monitor the status of all document conversion work anywhere in your facility.
• Alerts for operational personnel and managers concerning task execution.
• A role-based workflow to conform to your facility management and business processes.
• A way to manage and modify the workflow processes and workload balancing with one “click” of the mouse.
• A powerful error control process with automatic system corrective action.
• Powerful productivity reporting by customer, job, work batch, employee, client, and much more.
• Role-based document level security.
• Complete auditing of all system activity.
• And so much more.

If you are interested in increased productivity, lower operating costs, and higher profitability, do not miss this opportunity to review what SDE can do for your company. Let iScan Services, Inc. show you the last document conversion process management system you will ever have to buy.

The future is here now with the SimpleDOX Enterprise Edition.

Please contact us for a demonstration of this revolutionary system at solutions@iscancenter.com.

Enterprise Modules

SDE has 5 major modules:

• 1. Administration
  • a. System administrator uses this module to setup system defaults, define users, and other configuration settings.
• 2. Messaging
  • a. This module is an internal two-way instant messaging and communication system that manages all communication between system users.
• 3. Workflow
  • a. This module manages the document conversion business process. Depending on the system setup, this module uses the internal messaging system to assign tasks to system users and manage its flow and execution.
• 4. Processing
  • a. This module uses the SimpleDOX batch-processing engine and logs all operational activities.
• 5. Reports
  • a. This module provides business managers with an extensive set of productivity and management reports that can be used to optimize and enhance system operation and performance.
  • b. Job costing and accounting reports.
  • c. Additional reports can be downloaded from iScan website using our integrated download service.

Features

• Document Pickup and Delivery Management
  • Appointment setup and task assignment
  • Monitor mileage, time, and status of pickup and delivery tasks
• Batch Storage Facility Management
  • Monitor status of any batch anywhere in the facility
  • Check-in and Check-out control
  • Management of batch flow between the holding area and the processing floor. (Coming in 2008 as Optional Add-in)
• Setup and Configuration
  • Easy setup procedures using top-down approach.
  • Flexible and open design structure to allow users to adopt the system to their facility management and business process workflow.
  • Role-based workflow system
• Messaging
  • Internal Instant Messaging (IM) system
  • Integrated with the workflow engine to send system alerts to operators and managers about task execution and system status.
  • Users can communicate in real time for faster response time and issue resolution.
• Reporting
  • Powerful report generation Crystal Reports engine
  • Can generate reports about all system objects:
    • Clients
    • Jobs
    • Batches
    • Employees
    • Miscellaneous
  • Report types:
    • Employee operational Performance
    • Benchmark analysis
    • Statistical analysis
    • And others
  • Reports can be added and updated through automatic downloads from iScan’ website.
• Archives
  • All records can be archived for future access
  • Point and Click reactivation
• Security
  • Access security through standard user ID’s and passwords
  • Role based security:
    • You cannot perform a task you are not authorized to do
    • You cannot see a document you are not allowed to process
  • Complete audit of system activity.
• Workflow
  • Managers can change the processing flow with one click leading to better resource utilization and higher processing efficiency.
  • Batch processing load balancing (in an upcoming version of SimpleDOX Enterprise).
  • Batches are moved through the production line from one step to the other in accordance of job processing requirements.
  • Logging of all system data for analysis and reporting.
  • Managers can monitor the workflow process status for each job and even each batch.
• Errors
  • Powerful error control processing and reporting.
  • Error checking is done at every step along the production line.
  • Error checking is maintained automatically by the system and also through operator reporting.
  • Errors are reported to the manager in charge. Depending on the nature of the corrective action, the system will automatically implement the solution.
  • Errors are logged in the database for further investigation and analysis.
• Quality Control (QA)
  • Managers can set a document QA ratio on Job or Batch level.
  • Manifest QA is monitored by the system at every production line step.
• Processing
  • Uses the SimpleDOX Batch Processing Engine.
  • Job processing is done on Batch level rather than Document level.
  • Processing engine can be integrated with OCRDOX, iScan’ distributed processing engine capable of OCR thousands of pages by distributing the load over many workstations leading to better performance and optimum resource utilization. (Integration available in a future release of SimpleDOX Enterprise).
• SimpleDOX Professional Integration (Coming in 2008)
  • Using web services technology, data processed through the SimpleDOX Enterprise System can be uploaded to any SimpleDOX Professional server located at the customer site.
• Disaster Recovery
  • Automatic system reset in case of power failure
  • Managers can selectively control and reset a job or a batch to any state in case of system crash due to unforeseen circumstances.
• Accounting
  • Pricing options for each feature in SimpleDOX Enterprise allows you to accurately charge customers for services rendered.
  • Generates a billing statement with detailed information.
• Automatic Data Upload (Coming in 2008)
  • Upload processed data to your customer’s SimpleDOX Professional Server for immediate access.

Other Opportunities

Become a reseller of iScan software products and services and capitalize on the seamless integration between SimpleDOX Enterprise and iScan’ SimpleDOX Professional Server product line.

System Requirements

Workstations

Item	Minimum	Recommended	Comments
OS	Windows 2000, SP4	Windows XP Pro, SP2
RAM	1 GB	2 GB
Hard Drive	80 GB		Any capacity is acceptable. Data resides on server.
NIC	Gigabit Ethernet

Database Server

Item	Minimum	Recommended	Comments
OS	Windows 2000 Server	Windows 2003 Server
Database Engine	SQL Express 2005	SQL Server 2005
RAM	2 GB	4 GB
Hard Drive	750 GB	1 TB	RAID 5 Configuration preferred.
NIC	Gigabit Ethernet

Application Server

Item	Minimum	Recommended	Comments
OS	Windows XP, SP2	Windows 2003 Server, SP1
RAM	1 GB	2 GB
Hard Drive	750 GB	1 TB +	RAID 5 Configuration Preferred.

Other Requirements

Internet access is required. A broadband connection is recommended.

Any TWAIN scanner from iScan’s certified list should work.

Uncertified TWAIN scanners are not guaranteed to work.